Event Planning Starts @ 1pm
Real-Time Event Planning, Digital Runsheets, Crew Onboarding & Operations
For Conferences, Sporting Events, Conventions, Festivals, Film & Media Production, Exhibitions, Local Government or Council Events, Agricultural Shows, Trade Fairs, Open Days, Musical Productions, Live Concerts & Shows.
*1pm is FREE in early access beta for Australian/NZ based companies & organisations.
What is 1pm?
1pm is an Australian made & supported, cloud-based platform for event teams to plan, monitor and manage event operations and on board crew in real-time.
Who uses it?
Event Admins use 1pm to collaboratively plan the runsheet, then share a link with every crew member, staff, supplier etc. to access their personalised, real-time digital runsheet.
The Crew Onboarding feature allows you to include as many images, videos, PDF documents as you need for training, compliance and safety or to request document uploads.
1pm works as a communication conduit, with crew in the field logging incidents, including photos from their phones to Event Admins who can respond and triage issues.
SMS or Email alerts can be sent to all crew instantly (for urgent weather, schedule changes, time-critical incidents). 1pm uses a Tag based system, so every Crew member can be tagged in multiple ways e.g. ‘Yellow Team’ or ‘Medical’ for targeted communication.
Crew members can quickly with one tap respond to any alerts with their status e.g. Read, Onto It or Done so you know who has got it, and who is repsonding.
How does it work?
Crew access their Crew Portal instantly from their prefereed BYO mobile device by following a link sent as an SMS or email from 1pm. This provides a frictionless onboarding process, there is no app to download or login is required at any time for Crew. The Crew portal is super simple to use, with no prior training required.
Event Admins control 1pm from any device with a browser (desktop, tablet, phone) where they can triage incoming incidents, and broadcast urgent alerts as required via SMS.
Why is it free?
1pm is currently in Beta (the early release phase) which means we are gathering feedback from customers for improvements and bug fixes. 1pm is FREE to use during the Beta period* providing you sign up using a company or organization email address (no free email accounts sorry).
As foundational users of the app, your feedback will help improve the product.
You’ll get 10 X Licenses for FREE worth AUD$100 per month during the Beta period, giving you capacity to manage up to 20 Active events via 10 Event Admin Users and have up to 200 Crew members use their Crew Portal.
*The Beta period end date has not been set, but is expected to be within the third quarter of 2025. After the Beta period finishes, you will still have access to your data but the 10 free licenses will expire. Customers can upgrade after the Beta period has expired to continue using 1pm with the appropriate number of licenses they require. We will give you at least 30 days notice of the upcoming expiration of the Beta period so there is no disruption to operations.
Book a demo
While 1pm is available now to use and evaluate, you may prefer a guided demonstration of the software where you can also ask questions:
Book your free live demo below (a Google Meet link will be generated instantly):
✓ Incidents & Alerts
✓ Files & Documents
✓ Live Digital Runsheets
✓ Operations
✓ Crew Onboarding
Outside Australia/NZ: Early Access Global.
Live Runsheet & Crew Portal
The Admin area in 1pm is used to create complex runsheets spanning multiple days and areas. Runsheet Activity can be assigned to Crew members.
Instantly share a live event portal link with crew so they always have the latest information about areas & locations, key contacts, hazards, compliance documents and their own live runsheet that updates in real-time.
Crew can check-in and be informed of any live hazards or other updates in real-time.
It works without login or registration, so crew can access their portral by following an SMS link which can be sent directly from within 1pm.
Suppliers can also view the runsheet which updates in real-time as task assignments are completed.
The live crew portal can be branded with your own logos and colours, or a custom image displayed as a header image.
QR Code Sharing
Crew can share the agenda or full runsheet with anyone else by using the built-in QR codes if activated.
Print PDF Runsheet
Crew can print the latest versioned runsheet from the crew portal anytime as a backup.
Runsheet Collaboration
Stakeholders such as clients, colleagues, suppliers & sponsors can leave real-time feedback via chat on the runsheet timeline during the event schedule planning phase. As the event planner, you can collaborate on the timeline using the integrated chat feature.
Live Chat & Alerts
As a real-time event platform, 1pm has your back with fully integrated live chat and task communications.
Send chats to all crew, individual crew, admins or whole tags/cohorts via grouped chats. Use the powerful Tag system within 1pm to quickly send updates or SMS crew alerts e.g. ‘MEDICS’ or ‘USHERS’.
Use 1pm to send updates or alerts to crew during events such as ‘Missing Child found on Celebration Lawn’ or ‘Show start pushed to 8pm’. Photos can be captured from Crew mobile phones, or any device with a camera.
This all happens within the devices browser without any app installation or login required (on any device with an internet connection).
Crew Management
Staff, Volunteers & Suppliers
Maintain the personal details of staff, volunteers, suppliers, venues, performers, speakers, stallholders, exhibitors, external service providers (St John Ambulance etc.) in one shareable central contact database.
In 1pm, everyone participating in the event in an official capacity is considered Crew.
Tags allow powerful categorisation of contacts e.g. ‘SPONSOR’, ‘EXHIBITOR’, ‘ST JOHN’, ‘PHOTOGRAPHER’, ‘CATERER’ or cohorts such as ‘SYDNEY-TEAM’.
By using 1pm’s crew management, you’ll always have peoples contact details for future events. This makes it especially beneficial for recurring events, such as weekly, monthly or annual events.
Crew Onboarding
1pm provides the interface for Crew members to be onboarded through their Crew Portal. Through Space Attachments & Links, Crew members can be guided through all the training, surveys, forms, documents they need to either complete or review to be properly onboarded.
Crew Onboarding can include all compliance, safety and training links and documents that you need each individual Crew member to complete.
Crew can update their attendance status within the Crew Portal to indicate they are attending (or not attending) the event, and check-in/check-out.
Attachments
Add attachments such as PDF files, images and links to the centralised Space File Manager to associate with Runsheet Activity.
Attachments appear in the live Crew Portal next to each Activity, for example you might add compliance, training, procedure, safety or operational documents.
A built-in PDF viewer within 1pm allows users to quickly view related PDF documents without leaving 1pm.
The visibility features allows sharing of documents to various crew and in different contexts.
New Features
“As a professional corporate event photographer in Brisbane for 10 years, I frequently felt the frustrations event planners experienced using outdated runsheets and communicating with staff, volunteers & suppliers at major events.
So, I built 1pm to meet the specific needs of Australian/NZ event planners and managers.
There is nothing like it for keeping events and crew running like clockwork!”